Poster Presentation Guidelines

In order to compete in the poster competition, one of the authors must present their poster in-person at TOMA's 68th MidWinter Conference. In addition, presenters are required to submit a virtual poster presentation.  

In-Person Poster Guidelines:

  • Poster Size - Poster must fit within the 4' x 4' given half of the board. We recommend using a horizontal format.  
  • Poster Text - Poster text should be legible from a distance of 2 - 3 feet and should be succinct.
  • Heading and Title - Poster headers should include the title of the presentation, authors and their institutional affiliation.

  • Other Tips
    • Keep text and figure legends short, but do not omit them.
    • Remember that illustrations must be readable from distances of three feet or more. Use Bold Type to ensure legibility. If you use smaller type, it will be extremely difficult to read the poster in its original or photo-reproduction form.
    • Charts, drawings, and illustrations should be similar to those you would use in making slides. Try to keep everything as simple as possible. Captions should be brief; labels few but clear. Simple use of color can add emphasis effectively.
    • Your poster should be self-explanatory. The viewer should be able to follow the main theme easily.
    • Do not write or paint on the poster board.

Virtual Poster Guidelines:

In addition to presenting your poster in-person at the conference, you are also required to submit a virtual poster presentation. Below are tips for preparing for the virtual portion of your presentation.

  • Virtual poster presentation is limited to one (1) slide and a maximum of five (5) minutes voice-over in the powerpoint slide
    • Information on how to record a voice-over powerpoint can be found here.
  • MP4 file and pdf of the virtual poster must be uploaded the the following Sharepoint folder no later than January 14, 2024
  • All illustrations should be made beforehand. Bear in mind that your graphics may be viewed or read from distances of 3' or more on screen. Charts, drawings, and illustrations might well be similar to those you will use in making your slides; preferably simple and more heavily drawn. Simple use of color can add emphasis effectively
  • Keep illustrative material simple
  • Abstracts will be reviewed and judged by January 24 and winners will be announced during the Town Hall Meeting/Luncheon at TOMA's 68th MidWinter Conference on Saturday, February 3.


Saturday, February 3
7 - 8:30 a.m.       Set Up
9 - 11 a.m.          Poster Competition
11:30 a.m. - 1:30 p.m.  Awards Ceremony/Annual Business Meeting
1:30 - 2:15 p.m.  Tear down*

Note: It is the responsibility of the presenter to tear down their own poster. TOMA is not responsible for any unclaimed posters.


The winners of the poster competition will be announced during the Annual Business Meeting and Luncheon on Saturday, February 3 from 11:30 a.m. - 1:30 p.m. All presenters will receive a certificate of participation. Only students and residents will receive monetary awards as follows:

  • Original Research
    • $500 - First Place Winner
    • $250 - Second Place Winner
    • $150 - Third Place Winner
  • Case Report
    • $100 - Top Case Report

Note: Faculty members are not eligible to receive monetary awards. Due to budget limitations, there is no travel or housing allowance.

If you have any questions, please contact Donna Randall at [email protected]