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How to Format a Resolution

Before authoring a resolution, please research existing TOMA policy by reviewing the TOMA Policy Compendium. Current policy may already address the issue in question, negating the need for a resolution. Alternately, the author may wish to modify the resolution entirely or may seek to modify existing TOMA policy.

A resolution typically consists of a series of “Whereas clauses” which serve to explain the reason for the resolution, and one or more “Resolved clauses” which state the specific action proposed.

Whereas clauses should carry a message and develop a set of statements that requires a solution. Collect relevant facts to form the basis for the Whereas statements in the resolution. Include only a few of these facts as their purpose is to outline a problem, not to provide an exhaustive discussion. Statements of fact in Whereas clauses should be cited with references.

Resolved clauses should address what the TOMA should do or what position the TOMA should take on the identified topic. If adopted by the House, the resolution may become the foundation of a new TOMA program or policy. The Resolved clauses must make sense as standalone statements—if a resolution is adopted by the House, only the Resolved clauses become TOMA policy; the Whereas clauses do not.

How should I format a resolution?
A resolution should include four basic elements:

  1. A title, concisely reflecting the action for which it calls
  2. An author. Submit your resolution to TOMA for review at [email protected] no later than December 31, 2022 to be included in the agenda for the 2023 Annual Business Meeting.
  3. Whereas clauses
  4. Resolved clauses. Each Resolved clause in a resolution must be followed by one of the following notations indicating its purpose:
    • New TOMA policy
    • Modify current TOMA policy
    • Modify bylaws
    • Rescind TOMA policy
    • Reaffirm TOMA policy
    • Directive to take action

Template
You may also download a resolution template to assist you in preparing your resolution.

Can I get help? 
If you need help drafting a resolution or would like to get feedback on a resolution you are writing, contact the TOMA office at [email protected] or (512) 708-8662.